Qualified B2B conversations, built from the infrastructure up.
Leadstronaut plans, builds, and manages cold email systems that reach the right decision makers. We handle targeting, verified data, email setup, personalization, campaign management, reply sorting, and meeting booking.
- Human reviewed outreach
- Verified contact data
- Clear reporting
- Flexible engagement
Campaign Control Room
Step 1 of 7 · Select the campaign
Software Solution AI
Industry
AI and Software
Target market
B2B software and AI product companies
Decision maker
Founder, CEO, Head of Growth
Campaign goal
Signed contracts from technical buyers
Results vary based on the offer, industry, audience, sales process, and campaign period. Estimated opportunity value is not closed revenue. Client names and results are displayed with approval.
50+
clients served
1,200+
qualified meetings booked
$5.2M+
closed deals reported by clients
Outbound fails when the system is weak at the start.
Most campaigns are not held back by the copy. They are held back by targeting, data, infrastructure, and response speed.
The wrong accounts are targeted
Volume replaces fit, so replies come from people who will never buy.
Contact data is inaccurate or old
Bounces climb, sending reputation drops, and good prospects are never reached.
Infrastructure is poorly configured
Authentication gaps and shared domains put the main brand domain at risk.
Messages are generic and replies sit unanswered
Interest cools within hours when nobody owns the inbox.
One managed system from target account to qualified meeting.
- 01
Fit and goals
We review your offer, market, sales capacity, and targets, then agree what a qualified meeting means for you.
- 02
Infrastructure
Sending domains and mailboxes are planned and set up, with SPF, DKIM, DMARC and MX reviewed and warm-up scheduled.
- 03
Target accounts
We build and verify the account and contact list against your approved role, size, location, and industry rules.
- 04
Message creation
AI supports research and drafting. A person writes, edits, and approves every sequence before launch.
- 05
Launch and improvement
Campaigns go live in controlled volumes. We test angles, monitor bounces and reputation, and adjust weekly.
- 06
Qualification and handoff
Replies are sorted, interest is qualified against the agreed rules, and meetings are booked with full context.
What we deliver, and what you receive
Each service is scoped in writing before launch, with the problem it solves and the output you get.
Managed cold email campaigns
Outbound stalls because nobody owns the full campaign end to end.
Strategy, targeting, data, copy, launch, testing, reporting, and ongoing improvement.
A running campaign with weekly reporting and a clear qualified meeting flow.
Email infrastructure and deliverability
Sending from a poorly configured domain damages the main brand domain.
Sending domain planning, mailbox setup, SPF, DKIM, DMARC and MX review, custom tracking domains, authentication checks, bounce control, and reputation monitoring.
An authenticated, monitored sending setup that is separate from your primary domain.
AI prospect research and personalization
Generic messages sent to a poorly defined list get ignored.
Approved data sources and AI support to research accounts, enrich contacts, group prospects, find signals, and draft relevant angles. Every list and message is reviewed by a person.
Segmented target lists and message angles that a human has approved before sending.
Reply management and appointment setting
Replies arrive faster than the team can sort and answer them.
Reply sorting, removal of negative and irrelevant responses, agreed reply rules, interest qualification, context notes, and meeting booking.
Only qualified conversations reach your calendar, with full reply context attached.
White label outbound for agencies
Agencies are asked for outbound results they do not staff for internally.
Delivery behind your brand with agreed reporting, client ownership, communication rules, and confidentiality.
Outbound delivered under your name, with reporting you can pass to your client.
Outbound system build and training
Some teams want to run outbound themselves but have no working system.
We build the infrastructure, lists, sequences, and playbook, then train your internal team to operate it.
A documented in-house system your team owns and runs.
Deliverability starts before the first email is written.
We treat the sending estate as infrastructure: planned, authenticated, warmed, monitored, and kept separate from your primary domain.
Authentication supports trust, but it does not guarantee inbox placement. Relevance, recipient response, reputation, and sending behaviour also matter.
Domain planning
Separate sending domains, never your primary brand domain.
SPF
An approved sender list published in DNS for the sending domain.
DKIM
A signature that proves the message was signed by the expected service.
DMARC
Alignment checks, reporting, and a staged move toward enforcement.
Mailbox health
Warm-up, volume limits, and per-mailbox monitoring.
Contact verification
Validation before send to keep bounce rates controlled.
Bounce handling
Hard bounces suppressed immediately across all campaigns.
Reputation monitoring
Ongoing review of complaints, blocks, and placement signals.
Client work, labelled honestly
Revenue, pipeline, and infrastructure results are shown separately. Sending capacity is never presented as a sales result.
GettingPR
42.2K sent · 6.6% reply rate · 270 opportunities
BrandTransmit
6.6K sent · 19.7% reply rate · 12 opportunities
NewswireJet
1,903 contacted · 14.5% reply rate · 1.05% bounce
Software Solution AI
No repeatable pipeline source outside founder referrals.
3 high value deals closed
[CAMPAIGN DATE RANGE]
NewswireJet
Strong product, slow meeting volume for a small sales team.
65+ meetings booked
15 day campaign, [CAMPAIGN DATE RANGE]
BrandTransmit
Inconsistent new business flow between retainers.
[VERIFIED AMOUNT] in pipeline
7 day campaign, [CAMPAIGN DATE RANGE]
What counts as a qualified meeting
These rules are agreed before launch and written into the agreement, so nobody argues about a booking later.
A meeting qualifies when
- The person matches the approved role, company type, location, and company size.
- The person uses a verified business identity.
- The person has shown clear interest in discussing your offer.
- The person has agreed to a meeting time.
- The booking includes name, company, role, contact details, source campaign, and reply context.
We exclude
- Duplicates of an existing contact or booking.
- Current customers and existing open opportunities.
- Direct competitors, unless you approve them.
- Job seekers, vendors, and partnership pitches.
- Replies with no stated interest in a conversation.
Cancellations, no shows, rescheduled meetings, and any replacement terms are written into your agreement before launch, so replacements and exceptions are agreed in advance.
AI does the research. People make the decisions.
AI supports
- · Account and contact research
- · Segment grouping
- · Personalization drafts
- · Test analysis
- · Reply classification
People decide
- · Strategy approval
- · Data checks before send
- · Message review and tone
- · Sensitive replies
- · Campaign decisions
Questions buyers ask before starting
See whether outbound fits your market and offer.
In a short strategy call, we will review your ideal customer, offer, target market, current setup, and the next practical test.
No pressure, no obligation. We will tell you if outbound is not the right channel for your offer.